What Does A Hosted Exchange Server Do?

The people who provide this hosted exchange service are well aware that the costs of IT resources can be overwhelming for the small to medium-sized business. That’s why the solution lies with places like exchangemymail.com.

These are the people that offer a hosted exchange server that comes with no minimum or no contracts as well as a 30-day guarantee that tells even the most discerning client that this is a company that wants your business. However, there are some serious concerns that you will need to look at before you decide on any one provider.

Email is a central part of the Internet world and the business that goes on in it. That’s why whatever company you choose to go with for your hosted exchange server needs, they need to have a comprehensive plan that will deal with email security. Email security is like anything else, there are some companies that are better than others.

Email Security is An Issue

When you see the place that you are considering uses Postini email security you know you are in good hands. You also want to look at the kind of data center the prospect uses as well and when you see that they use a Tier 3 system you can be confident that all of your mission-critical data will be safely stored and only retrieved by you.

Working with an Internet-based business can be the best business decision you’ve ever made. Still, you need to learn that there are new applications that deal with the global environment that you will be working in and these are necessary to the security of your firm.

At the top of your new priority list should be the right hosted exchange server. This is the necessary application that will ensure you can get a smooth flow of information whether you need it from the cubicle next door or across the globe.

Ernie Moon is a professional that can find the right hosted exchange server for you. He knows the right hosted exchange service for your business needs.

Let’s have a closer look at the breakdown of the costs of a local exchange server vs a hosted exchange service for an organization with 25 users. Please note that all pricing is for New Zealand in New Zealand dollars.

Hosted Exchange Costs

Setup

$100 one off per user cost to migrate all emails data to the new hosted exchange environment and setting up users new exchange email.

Monthly Cost

$23 per user per month, which includes spam protection (users can be added or removed as required)

$17 per domain per month, domain name hosting i.e. www.yourdomain.co.nz

So total first year cost for 25 users/email addresses is fixed at $9604 and then $7104 per year.

Local Exchange Server Costs

With a local hosted server the costs would hugely vary depending on whether you are going budget or purchasing high quality equipment and services. Therefore I have included a range, the reason being you can go cheap i.e. use second hand hardware, used a low skilled IT technician however these are false economies and it generally will end up costing you more in time and hassle fixing the shortcuts that were taken in the future.

Setup

A Server $4,000-$10,000

Backup hardware/software $2,000-$6,000

UPS $500-$1000 (stops your server being blown up with a power spike or power failure)

Microsoft Exchange Software & Licensing $6,100

Warranty $500-$1,000

Technician to setup $2,000-$6,000

Ongoing Costs

Backups & Restores $5,000-$10,000/year (1Hr/week either you or your staff charged at $100/hr)

SLA $500-$2,000/year

Fixed IP Address $240/year

Power $300-$400/year

Spam Protection $600-$2000/year

Domain $200/year

So total 1st year cost for a local exchange server setup will be between $22,000-$45,000 please note that does not include; technician time to perform updates, technician time to perform backups and restores when you or your staff can’t do it, repair failed hardware, software upgrades or the fact that server hardware generally last between 3-5 years where you would have to go through the whole process of a new server and licensing expense again.

When you compare the costs over a 3 year period there really is no choice. To have a local server can vary wildly from $35,000-$75,000 whereby the cost of having a hosted exchange solutions for the same period will be fixed at approximately $23,812

(please note all costs are approximate, excluding GST and vary across different providers)

Dan Ballard is a Technology Writer and a IT Business Development Manager. He specializes in showing businesses and organization how to make the best use of technology.

CyberHub’s articles are a free resource for people in business to show them the best ways to make use of technology. CyberHub covers many different topics from the benefits of Outsourcing vs In-housing to IT security and how to effectively market online plus much more.

http://www.cyberhub.co.nz

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